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Northern Ireland's 1939 National Register

A valuable census substitute. Accessible under FOI legislation


The 1939 National Register (UK)


The UK's 1939 National Register rose in prominance as an Irish genealogy resource in 2011 when it became clear that the 1926 census of Northern Ireland had been destroyed or otherwise lost.

UK wartime ID card, ration and savings book. The loss of Northern Ireland's very first census since partition had been rumoured for years and confirmation that it no longer existed came from the Public Records Office of Northern Ireland (PRONI) and the National Statistics Office in June 2013 following a thorough investigation.

In the absence of any specific record detailing its destruction, it is assumed that civil servants in London (where the paperwork had been sent) had been a little too vigorous in their application of an instruction to burn flammable materials.

The loss of Northern Ireland's 1926 census returns leaves a gaping hole in the records that ought, on expiry of the 100-year-closure rule, to have been available to family history researchers.

No other census was taken until 1937, and that was of limited scope ie questions were not asked about industry/occupation etc.

Here is the timeline of 20th-century census-taking in Northern Ireland:

  • 1901: Census survives. Freely available.
  • 1911: Census survives. Freely available.
  • 1921: Census cancelled due to Irish civil war.
  • 1926: Census taken but paper returns destroyed.
  • 1931: No census planned.
  • 1937: Census taken, but with limited questions.
  • 1939: National Register survives. (Limited availability to researchers.)
  • 1941: Census cancelled due to WW2
  • 1951: Census survives. Not yet available.


Why was the National Register compiled?

Unlike the familiar well-planned and co-ordinated population census, typically compiled at 10-year intervals, the 1939 National Register was prompted by external circumstances: war in Europe.

It was organised rather hurriedly as part of the UK's contingency plans for war, to ensure the Government had a full list of the population of England, Wales, Scotland and Northern Ireland. On 1 September 1939, Germany's forces invaded Poland. Two days later, Britain declared war. On 5 September, the National Registration Act was passed and on 29 September, the National Register returns were completed.

The information gathered was transferred to two 'working' registers: one to allocate ration books; the other for issuing identity cards and for military service call-up (draft).


What information is held in the 1939 National Register?

Click image to view an entry in the 1939 National Register.
Image courtesy of the Deputy Keeper of the Records, PRONI.
1939 National Register entry
The returns are arranged by address. Each resident is named, alongside their date of birth (yes! Date of Birth, not age... Wonderful!), marital status and occupation, as well as highlighting membership of the armed forces or reserves.

Obviously, the date of birth information is incredibly useful, especially for narrowing down people with fairly common names. But it can also be the nugget that reveals an ancestor whose parents' names are unknown; if you have the exact date of birth you may be able to narrow down a civil birth record (1864 onwards) or an even earlier baptismal record. Similarly, the date of birth can lead you to a subsequent death record.


What happened to the records after the war?

Two sets of card index registers had been compiled from the 1939 National Register. In most of the UK, one set of the 'working' register (consisting of 7,000 transcript books holding details of some 40 million registrations), together with an accompanying index, was used to create the National Health Service register in 1948.

World War Two helmets
New cards were still being added to the index right up to 1993, when the system was computerised, and the cards had, over the years, been annotated with details of changes of surname on marriage for women and dates and places of death.

Unfortunately, this continuation of use did not occur in quite the same way in Northern Ireland, although some annotations seem to date up to the late 1940s. The 'code' of these notes has not yet been fully explored; PRONI hopes to carry out further research in 2013/14 so that these annotations can be better interpreted.


Access to the 1939 National Register of Northern Ireland

The National Registration Act 1939 specifically prohibited publication of the details supplied and, for years, its very existence remained unknown. However, thanks to two independent challenges, one of them by the Council of Irish Genealogical Organisations, it is possible to apply for details under the Freedom of Information Act 2000 (FOI).

While authorities in England & Wales and Scotland have got their wallets out (see right-hand column) to deal with FOI applications relating to the 1939 National Register, the process is simplified and free for Northern Ireland.

If you wish to make an application for Northern Ireland, the FOI procedure is explained on the PRONI website.

Basically, you request details by specific address, not by individual. You will be provided with information about ALL its inhabitants of that address EXCEPT those who, if still alive, would not yet have reached 100 years of age. If an inhabitant would now be less than 100 years old, you must supply proof of their death; only then will their details be provided.

Example: John, born 1931, was recorded in the Register with his parents, James and Mary, born 1880 and 1885 respectively. There were also some unrelated lodgers living in the house, all born before 1913. If you made an FOI request for the correct address and an entry was found, you would be supplied with all the details for James, Mary and the lodgers, but you'd have to provide proof of death for John. If he's still alive and kicking in his 80s, you wouldn't be given the information unless he signed a release.



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Outside Northern Ireland

If you're wanting to trace ancestors who may have been living in England, Wales or Scotland, you can apply for information as follows:


Scotland

You can access the 1939 National Register in Scotland via the General Register Office. There's a charge for each individual for whom data is requested, but if no entry/details are found, a proportion is refunded. In June 2013, the charge is £15.

When making an application you have to quote the individual's date of death rather than date of birth. Information will only be provided if the individual is deceased.

Full details and an application form can be downloaded from Scottish GRO / 1939 National Register.


England & Wales

Searches in the Register for England and Wales cost a cool £42 in June 2013, and no refunds or discounts are made if the search is unsuccessful. You can either provide an address to be searched or provide a deceased person's name and date of birth.

You can also request the details of up to nine other deceased individuals at the same address.

You'll find all the terms and conditions together with a link to the application form on the NHS website.

Stop Press: The National Archives in Kew and FindMyPast have announced (27 March 2014) a two-year project to digitise and publish online the 1939 National Register for England & Wales.



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